Privacy Policy

1. Overview

Canadian Cochin Club ("CCC", "we", "our", or "the Club") is a cultural community organization connecting individuals and families from Cochin and the Ernakulam district of Kerala who reside in Canada.

We are committed to maintaining the privacy and security of the personal information entrusted to us by our members, event attendees, and website visitors. This Privacy Policy outlines what information we collect, how it is used, and how your privacy is protected.

2. Information We Collect

We only collect information necessary to coordinate community events, respond to inquiries, and manage club memberships:

• Contact Inquiries: When you submit a message through our contact form, we collect your name, email address, and message details so our executive committee can respond.
• Membership Registration: When applying for membership, we collect your contact details, Canadian residence location, and ancestral locality in the Ernakulam district to verify eligibility according to club bylaws.
• Events & Gatherings: When purchasing tickets or RSVPing for club events (such as Euphoria NYE galas, Cochin Carnival, or summer family picnics), we collect attendee names and ticket counts for admission and seating coordination.
• Technical Information: Basic server access logs (browser type, timestamp) are automatically recorded to ensure website security, reliability, and performance.

3. How We Use Your Information

Your personal information is used exclusively for community purposes, including:

• Sending announcements regarding upcoming festivals, cultural events, and picnics.
• Responding directly to your questions, suggestions, or sponsorship inquiries.
• Coordinating event logistics, venue seating, and banquet arrangements.
• Maintaining official club records.

We never sell, rent, lease, or trade personal information to outside marketing firms or commercial advertisers.

4. Event Photography & Media

Photographs and videos are taken during club events to document community history, celebrate cultural traditions, and share memories on our website gallery and official social channels.

Photo Removal Requests: We respect your personal and family privacy. If you or a family member appears in a photo on our website that you would prefer removed, please email us at canadiancochinclub@gmail.com with a link or description of the image, and our team will promptly take it down.

5. Data Protection & Security

We implement reasonable organizational and technical measures to protect your information against unauthorized access, alteration, or disclosure. Access to administrative systems is restricted to authorized executive committee members.